Essendon Fields Airport (MEB) Business Flight Operations & Guidelines

Essendon Fields Airport (MEB) is a key hub for private, charter, and medical flights in Melbourne’s northwest, providing swift access to critical destinations across the city. Located just 11 km from Melbourne’s Central Business District and 10 km from the Royal Melbourne Hospital and surrounding medical precincts, it plays a vital role in supporting time-sensitive travel for corporate, government, and emergency sectors. The airport is also only 6 km from Melbourne Airport (Tullamarine), allowing for efficient transfers between international and private aviation. With 12 km to the Port of Melbourne and 14 km to the Docklands business district, Essendon Fields stands out for its strategic location and seamless connectivity to the city’s core infrastructure.

Terminal Facilities and Runway Capabilities at Essendon Fields Airport (MEB)

Essendon Fields Airport features a modern terminal tailored to private, medical, and business aviation needs. Facilities include quiet passenger lounges, private meeting rooms, and crew rest areas designed for efficient and discreet travel. The terminal provides dedicated check-in areas, customs processing for international arrivals, and quick access to on-site transport and parking. These features make it ideal for time-sensitive operations and executive movement.

 

Aircraft movements have fluctuated moderately over the past five years, beginning with 46,172 in 2020. In 2021, movements rose by 10.8% to 51,156, then declined by 7.1% to 47,498 in 2022. A 7.0% increase followed in 2023, reaching 50,824, before a slight 2.9% drop in 2024 to 49,332. In 2024, the composition of aircraft movements included 56% by aircraft under 7 tonnes, 13% between 7 and 136 tonnes, and 31% by helicopters.

 

The airfield is equipped with two asphalt runways: Runway 08/26, measuring 1,921 meters (6,302 feet), and Runway 17/35, measuring 1,504 meters (4,934 feet). Both runways support a variety of light to medium aircraft typically used in general and business aviation. The primary runway (08/26) includes precision approach path indicators (PAPI), runway edge lighting, and is suitable for both VFR and IFR operations. The cross runway (17/35) provides added operational flexibility during changing wind conditions. The airport’s aerodrome reference code supports Category C aircraft, and its layout ensures safe, efficient handling under diverse weather and traffic scenarios.

Landing Permits for Business Jets at Essendon Fields Airport (MEB)

Essendon Fields Airport (MEB/YMEN) requires strict adherence to Australian Civil Aviation Safety Authority (CASA) regulations. Below are key requirements for scheduled and non-scheduled business flights:

Scheduled Flights

Permit Requirement: Operators must hold an Air Operator’s Certificate (AOC) issued by CASA or their national aviation authority (for foreign operators).

 

Documentation:

• Valid AOC and insurance (minimum $100 million liability coverage).
• Detailed flight schedule, including aircraft type, registration, and crew details.
• Proof of noise compliance (ICAO Annex 16, Chapter 3 or Stage 3).

Non-Scheduled Flights (Business Jets)

Permit Requirement: A Foreign Aircraft Permit (FAP) from CASA is mandatory for international operators. Australian-registered aircraft require a Non-Scheduled Flight Approval.

 

Documentation:

• Completed CASA Form 454 (FAP application).
• Aircraft registration and airworthiness certificates.
• Passenger/crew manifests and purpose of flight.
• Confirmation of ground handling arrangements.
• Noise certification and insurance proof.

 

Process & Timelines:

• FAP Applications: Submit via CASA’s online portal at least 5 business days prior to arrival. Expedited processing (48 hours) may incur fees.
• PPR (Prior Permission Required)

 

Key Considerations:

• Curfew hours (11:00 PM – 6:00 AM local) restrict operations for noise-sensitive aircraft.
• Overflight permits are required if entering Australian airspace.

Slot Coordination & Peak Times at Essendon Fields Airport (MEB)

MEB operates under a mandatory slot system managed by Airport Coordination Limited (ACL), which is essential for international business flight operations in Australia. Slots are critical due to high demand, especially for business jets.

Slot Allocation Process

• Submitting via ACL’s SlotBox system 
• Required details: Aircraft type, call sign, Estimated Time of Arrival (ETA) / Estimated Time of Departure (ETD), operator contact info.

Lead Times:

• Non-peak periods: Minimum 3 business days.
• Peak periods (e.g., Australian summer, major events): 7–10 days advised.
• Confirmation: Slots are confirmed via email. Operators must reconfirm 24–48 hours before arrival.

Critical Peak Operational Hours

• Morning: 7:00 AM – 10:00 AM (Corporate departures/arrivals).
• Evening: 4:00 PM – 7:00 PM (Return flights).
• High-Season Demand: December–February (summer) and during events like the Australian Open or F1 Grand Prix.

Compliance & Penalties

• Tolerance Window: ±15 minutes for slot adherence.
• No-Show Fees: Penalties apply for unutilized slots without prior cancellation (48 hours notice).
• PPR-Slot Linkage: A valid slot is required to secure PPR.

Tips for Operators

• Flexibility: Consider off-peak slots (10:00 AM – 3:00 PM) for easier access.
• Local Handlers: Engage MEB-approved ground handlers early to streamline slot coordination.
• Contingency Planning: Identify alternates (e.g., Melbourne Airport) during peak congestion.

Key Takeaways

• Landing Permits: FAP/PPR compliance is non-negotiable; prioritize noise certification and insurance.
• Slot Strategy: Book early for peak times and maintain communication with ACL and ground handlers.
• Curfew Awareness: Schedule outside 11:00 PM – 6:00 AM to avoid operational disruptions.

Essendon Fields Airport (MEB) Ground & Ramp Handling Guide for Business Aviation

MEB’s compacted ground handling process layout and dedicated business aviation infrastructure ensure swift, discreet operations for business travelers.

Fuel Availability

MEB has 24/7 fueling services:

 

Fuel Types:

• Jet A-1: Available via hydrant system or refueler trucks.
• AVGAS 100LL: Available for piston-engine aircraft.

 

Procedures:

• Pre-Order: At least 2 hours prior to arrival for large fuel requests.
• Self-Service: Available for AVGAS (credit card payment via onsite terminal).
• Safety Compliance: Fueling adheres to IATA/ICAO standards; no “hot refueling” permitted (engines must be off).

Aircraft Marshaling

• Visual guidance by trained marshals.
• VDGS (Visual Docking Guidance System) available for precise parking.

Pushback/Towing

• Provided for all business jets (equipment compatible with up to Bombardier Global 7500/Gulfstream G650).
• Advance notice required for heavy jets (e.g., ACJ320/Boeing BBJ).

De-Icing

• Limited availability: Through third-party providers (24-hour notice required).
• Glycol-based de-icing fluid used (ambient temperature procedures).

Lavatory & Water Services

• Lavatory waste disposal and blue juice replenishment.
• Potable water refill (potability certificate provided on request).

GPU (Ground Power Unit)

• 28V DC / 115V AC units available (compatible with most business jets).
• Pre-cooling/heating of cabin pre-arranged via ground handlers.

Additional Services

• Hydraulic/pneumatic power carts.
• Aircraft cleaning (interior/exterior, including eco-friendly options).

Customs & Immigration

• For International Flights:
  • On-site Australian Border Force (ABF) clearance for arrivals/departures.
  • Prior notice: Submit Advance Passenger Information (API) 4 hours before arrival.
  • General Aviation Terminal (GAT): Dedicated processing area for private flights.
  • For Domestic Flights: No clearance required.

Lounge Facilities

• Located in the General Aviation Terminal (GAT).
• Amenities: Complimentary Wi-Fi, refreshments, showers, and conference room (pre-booking advised).
• Operating Hours: 6:00 AM – 10:00 PM (extended hours with prior notice).

In-Flight Catering:

• Available and 24-hour notice required.
• Options: Gourmet meals, vegan/gluten-free, and premium beverage packages.
• Delivery directly to aircraft or lounge.

Crew Facilities

• • Quiet room with recliners and workstations in the GAT.
  • Shower access included.

• Hotel & Transportations:

• Discounted Hotels are near the Airport (10-minute drive).
• Crew cars available for short-term use (advance booking required).

Revised FAQs for Essendon Fields Airport (MEB) Business Flight Operators

1. Are there restrictions on aircraft parking durations for business jets at MEB?

Essendon Fields Airport allows parking for business jets, but prior coordination is advised—especially for longer stays. While general business jet operations are permitted, all aircraft must comply with the airport’s maximum takeoff weight (MTOW) limit of 50,000 kg. For larger aircraft such as BBJ or ACJ, ramp space constraints may limit parking availability, and prior approval is essential.

2. What are the procedures for handling VIP passengers with diplomatic status?

MEB accommodates diplomatic flights but requires careful diplomatic flight planning and prior coordination with relevant authorities.

• Prior notification: Submit a Diplomatic Clearance Request to the Australian Department of Foreign Affairs and Trade (DFAT) 7 days in advance.
• Security protocols: Diplomatic passengers bypass standard screening but undergo verification by Australian Federal Police (AFP) on-site.

 

Note: Firearms or sensitive cargo require additional DFAT/ABF approvals.

3. Are there restrictions on night operations for business jets?

MEB enforces a curfew from 11:00 PM to 6:00 AM local time. Exceptions are granted only for:

 

• Medical/emergency flights: With CASA approval.
• Government/military operations: Coordinated via Airservices Australia.
• Noise-abatement procedures (e.g., reduced thrust, avoiding residential zones) apply to all nighttime arrivals/departures.

4. How does MEB handle aircraft with technical diversions or emergencies?

• Priority handling: MEB provides immediate ramp access for diversions.
• Technical support: Limited to basic troubleshooting (e.g., GPU, oxygen replenishment). Major repairs require coordination with Melbourne Airport (6 km away).
• Medical emergencies: On-site paramedics respond within 10 minutes. Air ambulance transfers are arranged via the nearest hospital.

 

Looking for support at Essendon Fields Airport (MEB)? Just Aviation provides tailored assistance for business aviation operations, including flight planning, permits, and ground handling. An essential guide to passenger handling procedures outlines key steps and airport requirements. Trust our expertise to navigate APF’s unique demands—contact us for personalized support and stress-free travel. Your flight, our priority.