The Icelandic Transport Authority (ICETRA) regulates landing permits for both scheduled and non-scheduled international flights into Iceland. Operators must submit permit applications at least 48 hours in advance for non-scheduled flights, providing detailed information on the flight plan, aircraft, and crew. Required documents includes;

1. Air Operator’s Certificate (AOC): A valid AOC from the operator’s home country, confirming authorization for commercial or non-commercial flight operations.
2. Flight Plan: A complete flight plan detailing the route, departure and arrival airports, estimated times, and alternate airports. This is essential for all flights entering Icelandic airspace.
3. Aircraft Registration Certificate: A document certifying the aircraft’s registration in its home country, allowing it to operate internationally.
4. Aircraft Airworthiness Certificate: A certificate verifying that the aircraft is airworthy and complies with all relevant safety standards.
5. Insurance Certificate: Proof of valid insurance covering aircraft hull, passenger liability, and third-party liability, adhering to Icelandic and international aviation regulations.
6. Crew Licenses: All flight crew must possess valid licenses issued by their national aviation authority, recognized by ICETRA.
7. Passenger Manifest: A detailed list of all passengers aboard the aircraft, required for customs and immigration processing upon arrival in Iceland.
8. Cargo Manifest (if applicable): A cargo manifest listing all items must be provided for customs clearance if the flight carries cargo.
9. Slot Confirmation (if applicable): Required for operations into busy airports like Keflavik International Airport (KEF) to ensure a smooth landing.
10. Ground Handling Agent Confirmation: A confirmation letter from a local ground handling agent in Iceland, ensuring that services like fueling, parking, and passenger assistance are arranged.
11. Noise Certificate: While not mandatory, providing a noise certificate demonstrating compliance with ICAO Annex 16 noise standards is advisable, especially near urban areas.
12. Security Clearance (if applicable): Additional security clearances may be required from Icelandic authorities for flights transporting high-profile passengers or sensitive cargo.
13. Customs and Immigration Pre-Approval: Pre-arrangements with local customs and immigration authorities should be made for smooth processing upon landing, particularly for non-scheduled flights.
14. Special Permissions (if applicable): Additional permissions from ICETRA and possibly other governmental bodies may be necessary for VIP transport, government operations, or special circumstances.
15. Additional Documentation for Charter Flights: For chartered flights, further documentation regarding the nature of the charter, such as contracts or letters of authorization, may be required.

ICETRA coordinates closely with airport authorities, especially during peak travel periods, to manage landing slots and ensure sufficient airport capacity. Changes to flight plans must be promptly reported, as landing permits are flight-specific and require re-approval if the itinerary is altered.